OGAKI PROJECT MANAGER

Beauty & Social Media Agency

Fully-remote. Must be based in the state of New York, New Jersey, Connecticut, Illinois, or California.

ABOUT OGAKI

OGAKI is a social-first agency specializing in social media and influencer marketing for prestige beauty brands such as Laura Mercier, Omorovicza, POV Beauty, and Jillian Dempsey.

As we scale into 2026 with major new business wins, we're looking for a Project Manager who can be the operational backbone for our team.

THE ROLE

This role is to project manage multiple concurrent beauty brand projects, ensuring seamless coordination between strategists, creatives, and clients. This isn't a "build new systems from scratch" role - we've invested in operational infrastructure (Monday.com, project charters, workflow frameworks). Your job is to learn, own, and optimize these systems while keeping the team moving in sync.

WHAT YOU'LL OWN

Your First 90 Days Focus

System Stewardship (50% of your time)

Learn and maintain Monday.com boards using established templates
Follow documentation standards in Google Drive
Shadow weekly status meetings led by leadership to learn pattern recognition
Execute operational frameworks (project charters, workflow guidelines) with leadership coaching
Ask great questions and absorb how OGAKI operates

Coordination (40%)

Manage 3-5 projects with senior oversight
Brief creatives using existing templates and brand guidelines
Facilitate handoffs between teams with clear checklists
Escalate change requests to leadership with your initial assessment and recommended approach
Build relationships with team members

Learning & Development (10%)

Develop Monday.com power user skills through practice and training
Study client brand guidelines and past project examples
Understand why frameworks exist, not just how to use them
Build confidence through shadowing and supported decision-making

Your First Six Months Ownership

System Stewardship (50% of your time)

Independently own Monday.com as the single source of truth: maintain boards, create filtered views, enforce updates
Proactively optimize operational frameworks based on what you've learned
Lead weekly status meetings with leadership team (15-min pattern-spotting check-ins)
Act as "living playbook"—the go-to reference when team asks "how do we handle X?"
Train new team members on systems and tools
Keep documentation current and flag when processes need updating

Cross-Functional Coordination (40%)

Independently manage 5+ beauty brand projects with overlapping timelines and minimal oversight
Brief and coordinate 8+ team members (designers, video editors, content creators, strategists, copywriters)
Translate strategic direction into execution: turn client feedback and strategist concepts into clear, actionable creative briefs
Facilitate seamless handoffs between strategy → creative → social teams
Assess change requests using decision frameworks: evaluate scope and strategic alignment before mobilizing the team

Capacity & Resource Management (20%)

Partner with Head of Social on team bandwidth visibility across all active projects
Coordinate creative support: match specialists to projects based on skills, capacity, and client requirements
Flag capacity constraints proactively before they become missed deadlines
Maintain real-time clarity: who's working on what, when, and what's coming next

WHAT SUCCESS LOOKS LIKE

After 30 Days

Fully onboarded to Monday.com, Google Drive, and 3-5 client projects
Shadowed existing workflows, met every team member and key freelancers
Reviewed project charters and operational frameworks with leadership
Taken ownership of 3-5 active projects with consistent coaching support
Asked thoughtful questions that show you're learning the "why" behind the "how"

After 90 Days

Managing 5+ projects confidently with decreasing oversight
Creatives report feeling well-briefed and clear on deliverables
You're proactively updating Monday.com without reminders
You've successfully supported 3+ major client change requests using established frameworks
Leadership sees improvement in: communication clarity, handoff smoothness, deadline visibility
You're anticipating problems before they're raised to you

After 6 Months

Managing 5+ projects independently
Leading (not just attending) weekly status meetings with leadership
Making confident assessment decisions on change requests, escalating only when truly strategic
Team proactively references your Monday.com boards and documentation
You've identified and implemented at least 2 process improvements

After 1 Year

You're the operational authority: team comes to you first for process questions
Systems are maintained and evolving based on your insights
You've mentored at least one junior coordinator or intern
Clients and account team trust you as the "make it happen" partner
You're ready for promotion to Senior Project Manager

MUST-HAVE QUALIFICATIONS

Experience

3-5 years in project/program management, with at least 2 years in creative or social media agencies
Proven creative coordination experience: managed 3+ creatives across different specialties simultaneously
Beauty, fashion, or lifestyle brand experience strongly preferred (we'll consider consumer packaged goods or DTC e-commerce)
Remote team coordination: demonstrated success keeping distributed teams aligned

Technical Competencies

Monday.com, Asana, or similar PM tools: proficient user who can maintain boards and learn advanced features (we'll train you to power user level)
Google Workspace fluency: Drive, Docs, Sheets, Calendar for organizational systems
Written communication strength: Slack, email, brief writing that is clear, concise, and actionable
Comfortable with AI tools: Willingness to learn ChatGPT, Claude, or similar for process documentation and briefing support (we'll teach you our approach)

WHAT WE OFFER

Compensation & Benefits

Salary: $75k-$85k (commensurate with experience and current capability)
Other Benefits: Medical, vision, and dental insurance; Summer Fridays, generous PTO program

Work Environment

Fully remote: Based in New York, New Jersey, Connecticut, Illinois, or California
Modern tools: Monday.com, Google Workspace, Slack, AI-powered operational tools
Collaborative culture: You'll know everyone personally while working with prestigious beauty brands
No corporate bureaucracy: Direct access to the Founder with fast decision-making

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Project Manager - Beauty & Social Media Agency