RFP Coordinator

Job Title: RFP Coordinator

Job Summary

The RFP Coordinator is responsible for managing the end-to-end response process for Requests for Proposal (RFPs), Requests for Information (RFIs), and other customer questionnaires. This role partners closely with Sales, Marketing, Product, Legal, Finance, and Operations to develop accurate, compelling, and timely responses that support new business growth and client retention.

Essential Functions

• Coordinate and manage the full lifecycle of RFPs, RFIs, RFQs, and security questionnaires from receipt through submission
• Serve as the primary point of contact for internal stakeholders during the response process
• Develop, edit, and organize high-quality, compliant proposal responses that align with brand voice and client requirements
• Collaborate with subject matter experts to gather, validate, and synthesize technical, legal, and commercial information
• Maintain and continuously improve the proposal content library, templates, and standard responses
• Track deadlines, milestones, and approvals to ensure on-time submissions
• Ensure accuracy, consistency, and quality across all proposal materials
• Support proposal strategy development, including win themes and competitive positioning
• Conduct post-submission reviews to capture lessons learned and improve future responses
• Assist with ad hoc sales enablement materials as needed

Minimum Requirements

Specific Job Skills

• Strong writing, editing, and proofreading skills
• Excellent project management and organizational abilities
• Ability to manage multiple deadlines in a fast-paced environment
• Strong attention to detail and commitment to quality
• Effective communication and collaboration skills across teams
• Experience with proposal management tools (e.g., RFPIO, Loopio, Qvidian, or similar platforms)
• Experience in B2B, SaaS, healthcare, financial services, or technology environments
• Familiarity with compliance, security, or regulatory questionnaires
• Basic understanding of sales processes and business development

Education: Bachelor’s degree or equivalent experience

Experience: 2–4 years of experience in proposal coordination, RFP management, or a related role

Supervision: N/A

Certifications: N/A

Language Skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from a variety of both internal and external sources.

Physical Capabilities: Standard categories

The physical capabilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

RevSpring is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Note: This Job Description may not describe all of the job responsibilities and standards assigned to this position. The duties may change from time to time. RevSpring does not discriminate against any group in hiring or employment practices. Nothing in this job description constitutes a contract for employment.