Job Overview

MUST BE ABLE TO VERIFY INSURANCE AND DO MEDICAL BILLING-- We are seeking a highly organized and proactive Personal Assistant/Office manager to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including calendar management, event planning, and project coordination, while maintaining a high level of professionalism and confidentiality. *MUST have experience in billing and insurance verification.

Duties

Manage executive calendars, scheduling appointments and meetings while ensuring optimal time management.
Coordinate and plan events, including meetings, conferences, and other engagements.
Provide executive administrative support, including typing correspondence, proofreading documents, and preparing reports.
Maintain organized filing systems for both digital and physical documents.
Handle bookkeeping tasks using QuickBooks and manage data entry for financial records.
Assist with office management duties, ensuring the office runs smoothly and efficiently.
Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative tasks.
Provide customer service support by answering multi-line phone systems with professionalism and courtesy.
Conduct transcription of meetings or discussions as needed.
Collaborate with team members on project coordination to ensure timely completion of tasks.
Maintain confidentiality in all aspects of the role while managing sensitive information.

Experience

Proven experience as a Personal Assistant or in an administrative role is essential.
Background in Medical field and competency in insurance verification skills
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace is required.
Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
Excellent phone etiquette and customer service skills are necessary for effective communication.
Experience with clerical duties such as data entry, filing, and front desk operations is advantageous.
Ability to work independently as well as part of a team in a fast-paced environment. This position offers an exciting opportunity for individuals looking to grow their career in a dynamic environment while providing essential support to our leadership team. If you are detail-oriented, resourceful, and possess strong administrative capabilities, we encourage you to apply for this rewarding role as a Personal Assistant.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits

Flexible schedule

Work Location: Remote

Remote Part-time/ office/personal assistant for psychotherapy practice

Job Type