Assistant Short-Term Missions Coordinator

Christian Veterinary Mission (CVM) is a non-profit organization centered on Christ and

comprised of veterinary professionals and students who glorify God by using their veterinary

skills within their local communities and around the world.

Animals serve as a bridge to building relationships. Whether in an urban clinic in America, a

veterinary school in Bolivia, the countryside of Mongolia, or while serving the Navajo Nation,

connections are formed through the care of animals. Trust is established, hearts are opened,

and the gospel of Jesus Christ can be shared. To learn more about us, visit www.cvm.org.

The Assistant Short-Term Missions Coordinator will work collaboratively within CVM’s Missions

Department to support the financial records of individuals traveling across cultures both in the

US and overseas on a short-term basis. This role involves assisting the CVM Short-Term

Missions Program with accounting tasks, data entry, financial reporting, management of shortterm

financial accounts to facilitate the work of Short-Term Missions participants,

communicating with volunteers, and being an ambassador for short-term missions. Applicants

should have a strong desire to engage in the Great Commission as described in the Bible in

Matthew 28:18-20 by supporting, assisting, and praying for those who participate in CVM

missions. A strong desire to organize volunteers and coordinate groups preparing for mission

trips to make a kingdom difference should be paramount.

The preferred location for this position is the CVM office located in Lynnwood, Washington

(north of Seattle). An applicant currently residing in the continental United States (excluding

California, New York, Alaska, and Hawaii) may also be considered as a remote worker.

Occasional travel to CVM conferences, meetings, and mission locations is expected. This

position reports to the Short-Term Missions Coordinator and liaises with the CVM Accounting

department. CVM intends to use information from a third-party background check to make

employment decisions. The candidate offered conditional employment must complete the

background check.

Wage and Benefits

The wage range for this position is $23-28/hour, depending on experience. This is a full-time

(40 hours/week), non-exempt position. Additionally, CVM offers full benefits, including medical,

dental, vision, paid holidays, paid time off, and participation in a 403b retirement plan.

What we want you to do in this position

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Collaborate with the Short-Term Missions team to provide financial and administrative

support to mission volunteers

Create and accurately manage all STM fundraising accounts
Promptly collect and record financial data
Communicate well with hosts and trip leaders about the required volunteer trip fees
Reimburse volunteers promptly a`er a trip concludes
Maintain financial accountability and organizaaon for nearly 1,000 volunteers on a total

of more than 100 trips to 30 countries annually

Purchase emergency medical insurance for all volunteers
Manage trip paperwork and communicate well with volunteers regarding missing

documents and funds

Support the overall ministry of CVM

Promote a Biblical understanding of Chrisaan missions and paracipate in the Great

Commission through logisacal support.

Meet with CVM consatuents to represent CVM’s mission program.
Paracipate in staff meeangs, planning, and devoaonal acaviaes.
Affirm and support CVM’s Core Organizaaonal Documents throughout all areas of work.

What we want you to bring to this position

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Commitment to Organizational Values and Mission: A commitment to Christian missions and

willingness to abide by CVM’s Vision, Mission, Values, Statement of Faith, and Commitment of

Christian Conduct. Details can be found at www.cvm.org/our-story.

Education: Associate’s degree or higher from an accredited college or university recognized by

the US Department of Education. A degree in accounting, Christian ministry, missions, or

international development is preferred. Related experience may be substituted on a year-byyear

basis for equivalence.

Experience: A minimum of 2 years of administrative experience, knowledge, and demonstrated

success in basic accounting. Experience with accounting software and Excel database

management is preferred. International missions experience and familiarity with aspects of

international travel and various cultures.

Technical Skills: High competency in Microsoft Excel, Word, Outlook, and other related

software programs that would allow proficient database management, mail merging, electronic

filing, and mass document management. Willingness to learn and use software systems such as

our Customer Relationship Management donor database (Site Stacker), accounting (Sage

Intacct), and others as necessary. Online communication systems such as Zoom and Microsoft

Teams are used regularly.

Other Skills and Abilities

If not in the Lynnwood, WA office

o Ability to successfully work remotely via consistent and reliable internet access

and within a designated physical workspace free of distracaons and hindrances

o Ability to maintain scheduling availability during Pacific Time Zone working hours.

o Ability to modify schedule as needed to accommodate staff/volunteer meetings

across the US and international time zones, which may include evenings and

occasional weekends.

o Ability to travel 1-2 times per year to Lynnwood, WA and other Locations

Excellent attention to detail and organization
Ability to work alone and be a self-starter
Excellent Communication skills, both written and verbal
Ability to have multiple phone conversations with volunteers each week and respectfully

and quickly respond to a high volume of emails daily

Ability to prioritize and multitask
Ability to meet deadlines
Excellent customer service
Ability to participate in one short-term trip every other year
Strong desire to see Christ shared through both short- and long-term missions
Passion for organizing volunteers and coordinating groups preparing for mission trips

that will make a kingdom impact

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Assistant Short Term Missions Coordinator