Work Setup: Remote

Schedule: Part-Time – 20 hours per week (Pacific Time)

Rate: $7 USD per hour

Client Industry: Real Estate

Job Summary

In this role, you’ll handle a variety of administrative and organizational tasks — from managing CRM data and scheduling appointments to preparing documents and coordinating tasks. You’ll also assist with light social media support, including using Compass’s marketing tools to create and schedule posts.

The role is ideal for someone who enjoys structure, clear communication, and a blend of admin and marketing tasks in a fast-paced real estate setting.

Key Responsibilities

Administrative & Operational Support
Provide administrative and organizational support for real estate operations
Manage schedules, appointments, and CRM updates (Compass CRM)
Prepare documents, contracts, and listings with accuracy and timeliness
Coordinate tasks and deadlines across ongoing projects
Follow up on communications with clients, leads, and partners
Proactively plan and assist with client and lead engagement
Develop and document Standard Operating Procedures (SOPs) for recurring tasks

Social Media & Marketing Support

Assist with creating posts and marketing materials using Compass’s built-in tools
Support basic social media management using Buffer and CapCut
Collaborate with marketing or design partners as needed

Qualifications

Must-Haves

Minimum of 3 years of real estate administrative experience (listings, escrow timelines, client coordination)
Proficiency with Compass CRM, Google Workspace, and AI tools (ChatGPT, Grammarly, Gemini)
Professional communication skills via email, chat, and phone
Strong attention to detail — precise data entry, grammar, and task follow-through
Fast learner and adaptable to established email and communication formats
Reliable, responsive, and available during Pacific Time business hours
Maintains confidentiality with all client, transaction, and financial information
Works exclusively with the client’s team — no other Los Angeles–based agents or competing clients

Nice-to-Haves

Experience managing designers or marketing contractors
Familiarity with Buffer and CapCut
Understanding of real estate marketing materials and branding

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Real Estate Administrative Assistant (with Social Media Support) | Part-time | Remote | Pacific Timezone